Respecting the privacy of the visitors using Organisation Sites is a priority for the Organisation. The following statements will help you understand how the Organisation collects, uses, and safeguards the personal information you provide to us on our Sites.
Please note that this policy applies only to the Organisation’s Sites and not to any other organizations’ Web sites to which we link. Remember that when you use a link to go from an Organisation Site to another Web site, the Organisation’s Privacy Policy is no longer in effect. Your browsing and interaction on any other Web site, including Web sites the Organisation links to, is subject to that website’s own rules and policies. Please read those rules and policies before proceeding. The Organisation does not make any representations about the practices and policies of any organization or Web site we link to and disclaims any liability or responsibility for such other Web site’s content, rules, policies, or otherwise.
TYPES OF INFORMATION WE COLLECT
The types of information that may be collected through the Sites include: (1) Voluntary Registration information, which is personal information you knowingly choose to disclose that is collected on an individual basis (for example, contact and login information, individual or organization demographic data, you provide through voluntary registration); (2) Information about your usage of a Site; (3) Information regarding interaction with Organisation associates or programs; and (4) information about you that may be received from third parties.
In some instances, the Organisation may use a third-party payment processing system to facilitate payment. Still, the Organisation will not take credit card numbers, banking information, and billing addresses through the Sites.
(1) VOLUNTARY REGISTRATION
Visitors to any of the Organisation’s Sites may knowingly choose to register to receive email newsletter(s), program announcements, or other communications from the Organisation. Visitors may also register to participate in Organisation events or program activities. When registering for events or to receive Organisation communications, visitors may be asked to voluntarily provide their name, email address, telephone number, work address, and other pertinent information. Visitors may also indicate topics of interest, which will assist us in tailoring Organisation content to your needs. Visitors who supply information will be included in the Organisation’s general contact database, which the Organisation will use to send emails and other communications consistent with its charitable purposes. The Site through which you provide information in this category will present you with a consent statement that documents the goals for which the Organisation will use that information. The Organisation will use the information you provide per this consent statement.
You may have your name removed from any of our emailing lists at any time by following the unsubscribe instructions at the bottom of every email.
Credit/Payment Card Information
Suppose you choose to purchase products or services or pay for event registrations on the Organisation’s Sites. In that case, you may need to provide personal information and authorization for us to obtain information from various credit services. For example, you may need to provide a mailing address, billing address, credit card number, and telephone number in addition to the information above. The Organisation only uses third-party payment processors to facilitate card transactions, and the Organisation does not directly retain any credit/payment card information. The Organisation will have data related to the product/services/event you paid for using a payment card. The information related to your purchase will be considered voluntarily provided information. The Organisation will maintain it per the terms of Section II (1) of this privacy policy.
Demographic Information
In some instances, the Organisation may collect demographic information from individuals using the Sites, registering for an event, or otherwise participating in an Organisation program. You will voluntarily provide this information. While you will voluntarily provide this information, the Organisation uses this information only to evaluate the effectiveness of its programs, activities, and efforts for diversity, equity, and inclusion. The Organisation does not use demographic data to determine who may attend an event, receive a grant, participate in an Organisation program, work for the Organisation, or any unlawful purposes.
(2) SITE INTERACTION INFORMATION
As is true of most Web sites, the Organisation’s Sites track Site navigation information to optimize the Sites and their content. In some instances, the Organisation may also link this automatically collected data to personally identifiable information the Organisation already has about a specific user. Any Site Usage information related to personal information about a user is used to provide users with feedback about their experiences on the Sites and highlight information that a specific user may find interesting or informative. The Organisation may also link this information to a particular individual or combine it with personal information if the Organisation has determined that it needs to identify a user because of safety or security issues or comply with legal requirements.
The Site Interaction Information the Organisation may collect could include the following types of information.
Log Files
As is true of most organizations that operate Web sites, the Organisation gathers certain information automatically and store it in log files. This information includes internet protocol (I.P.) addresses, browser type, internet service provider (I.S.P.), referring/exit pages, operating system, date/time stamp, on-site bookmarks, on-site subscriptions, clickstream data, and site navigation history. We use this information, which does not identify individual users, analyze trends, administer the site, track users’ movements around the site, and gather information about the Organisation’s user base. The Organisation may collect this information even if you are not registered on any of the Sites.
Cookies
To enable us to offer you the best possible experience when you visit the Organisation’s Sites and to offer continually updated information, the Organisation assigns you a unique identification number stored in a file on your computer called a “cookie.” Cookies by themselves cannot be used to find out the identity of any user. This unique identification number automatically identifies your browser – to Organisation computers whenever you interact and browse a Organisation Site.
The cookies automatically gather certain usage information like the numbers and frequency of visitors to the Organisation’s Sites and areas visited on the Sites. The Organisation uses such data in the aggregate. This collective data helps the Organisation determine how much constituents use parts of the Sites, so the Organisation can ensure the Sites are appealing to as many people as possible.
Email Tracking
When a user signs up to receive information or mailings from the Organisation through a Site, the Organisation uses clear gifs, web beacons, or other email tracking devices to measure the activity of the email, including when a user clicks on a link within an email and if the message is forwarded. This information is tied to a user’s email address when stored.
Aggregation of Data
The Organisation may aggregate the above information about Site usage and program interaction with similar information from other Sites users. The Organisation will use this aggregated information to improve the Sites and the Organisation’s programs.
(3) ORGANISATION PROGRAM OR ASSOCIATE INTERACTION
The Organisation collects personal information about individuals who participate in Organisation programs, attend Organisation events, or take an issued survey. In some instances, you will provide this information to the Organisation yourself. Still, in some other cases, Organisation personnel may observe and document this information in the course of your interactions. In addition, the Organisation may collect personal information about individuals with whom it engages in discussing programmatic activities and potential collaborations. For example, suppose you attend a meeting with an Organisation associate, and you discuss a possible partnership. In that case, an Organisation associate may document the content of that discussion and contact information to enable the associate to follow up with you about that discussion. As a further example, if you apply for a grant from the Organisation, the Organisation will retain personal information related to that grant application.
Personal information that falls into this category is used to further the programs in which the individual participates, advance potential collaborations, identify programmatic initiatives in which an individual may want to participate, and identify constituents with which the Organisation should engage to reach its charitable mission.
Suppose you consent to the Organisation’s use of this data for broader interactions with you. In that case, the Organisation will treat this information as Voluntary Registration data (see Section II (1) above) to enhance its interactions with you. Otherwise, the Organisation will limit its use of the data in this category to facilitate the exchange (s) you have with the Organisation Program or associate. The Organisation may ask for your consent to have broader interactions, but you are under no obligation to provide that consent.
(4) THIRD-PARTY INFORMATION
On occasion, the Organisation may append or match personal information the Organisation has collected with other information the Organisation receives from third parties. This information could include contact information, financial or demographic information, interest or affinity information, and other data that may help the Organisation identify specific individuals as constituents. The Organisation should interact to advance its charitable purposes. The Organisation will only collect and use third-party information as outlined in Section II (4) if you have consented to the Organisation collecting such third-party information.
INFORMATION SHARING AND DISCLOSURE
The Organisation does not rent, sell, or share any personal information about individual users with any unaffiliated third party except (i) to operate the Sites, (ii) to provide the products or services you’ve requested, and (iii) to send you information consistent with the Organisation’s charitable purpose(s).
The Organisation occasionally retains other companies to provide services on our behalf, including packaging and mailing, answering customer questions about products or services, sending and tracking postal mail, or email and processing data. We will only provide those companies the information they need to deliver the service, and they are prohibited from using that information for any other purpose.
In limited instances, the Organisation may retain contractors to conduct charitable research on its behalf relating to the Organisation’s philanthropic purposes (for example, to complete a survey or evaluate Organisation research information). In these instances, the Organisation may provide access to the contractor to perform the research. Any data shared as outlined in this section will only be disclosed with the expectation that the information is held in confidence by the contractor, used solely for the Organisation’s benefit. The third party is not entitled to use the personal data for its purposes.
The Organisation or its directly affiliated entities (Kauffman FastTrac, Inc. or Kauffman Scholars, Inc.) may share personal information. Such affiliates may use the personal information only for purposes consistent with the charitable purposes that both the Organisation and the affiliate serve, including contacting you for a purpose consistent with such purposes. Any affiliate that receives personal information will maintain and use the personal information only as permitted by this privacy policy.
The Organisation reserves the right to disclose your personally identifiable information to respond to a subpoena, court order, or another legal process, to defend the Organisation against legal claims, or if the Organisation determines it is necessary to investigate or take action in connection with activities that the Organisation suspects are illegal, threaten the safety of any person, or are in violation of these Terms.
YOUR CONSENT
Using the Sites, you consent to collecting and using information by the Organisation and its affiliated entities as outlined in this Privacy Policy. Suppose the Organisation changes its privacy policies and procedures. In that case, it will post those changes on this page so that you always have the opportunity to be aware of what information the Organisation collects, how it uses that information, and under what circumstances that information may be disclosed.